2021 Annual General Meeting

Join us at the offices of BDO Level 10, 12 Creek Street, Brisbane CBD 3.00pm for 3.30pm Tuesday 23 November 2021 for our AGM followed by a cocktail reception and networking

Join us for the event in person or virtually

Notice is given that Volunteering Queensland Inc Annual General Meeting (AGM) will be held on Tuesday 23 November 2021 at the office of BDO, Level 10, 12 Creek Street, Brisbane CBD between 3:30pm and 4:30pm (registration will commence from 3.00pm and a cocktail reception will be held immediately following the AGM between 4.30pm and 5.30pm).

We would be delighted it you would join us.

A summary agenda for the AGM follows, along with a proxy form, which we ask you to kindly complete and return if you are unable to attend.


RSVP

Kindly RSVP via the registration link below by 12:00noon Friday 19 November 2021 advising if you and/ or other representatives from your organisation will be attending and confirm the name of your nominated voting representative for the AGM.

Register your attendance


Proxy

If you are unable to attend the AGM, we ask that you kindly submit a signed Proxy Form no later than 12.00noon Monday 22 November 2021. 

Submit Proxy Form


Proceedings

  • 3.30pm: Welcome drink in lobby 
  • 4.00pm: AGM Proceedings 
    • Welcome, Opening of Proceedings and Acknowledgement of Country 
    • Acknowledgements 
    • Apologies 
    • Minutes of the 2020 AGM 
    • Presentation of Year in Review 
    • Treasurer’s Report 
    • Appointment of Auditor 
    • Public Liability Insurance Announcement 
    • Amendment to Constitution 
    • Board Election 
    • Presentation of Life Membership 
    • Close of AGM 
    • Guest Speaker
    • Close of Proceedings 
       

AGM Agenda

  1. Welcome and Acknowledgements
  2. Minutes of 2020 AGM
  3. Presentation of Year in Review
  4. Treasurer’s Report
  5. Appointment of Auditor
  6. Board Member Election
  7. Lifetime Membership Presentation
  8. Close of AGM
  9. Guest Speaker
  10. Close of Proceedings and Cocktail Reception


AGM Business

  1. Financial Statement and Reports 
    The Financial Statements, including the Auditor’s Report for the financial year ended 30 June 2021 and the 2021 Annual Report, are currently being finalised and will be available on the Volunteering Queensland Inc. website shortly.

    Once posted, an invitation to review the documents prior to the AGM will be sent to all members and registered AGM attendees.

  2. Election of Directors
    The Board of Volunteering Queensland Inc. is a skills-based Board that plays a critical role in governing and driving the strategic direction and transformation of the organisation.

    The Board implements an annual succession plan and self-evaluation review that ensures Board Directors are aligned to the strategic direction, values and needs of the organisation.

    This year as per the Constitution one Board Director has completed one term as Director and is eligible for re-election for a second term. Due to two resignations, two additional Board Director positions are vacant.

    The Board of Volunteering Queensland Inc. is currently reviewing its Board Membership process. As such it is recommending to its members the re-election of one existing Board Director for a second term.

    With the review of the Board Membership process just being finalised, the Board also recommends that a call for nominations for the two vacant positions be announced and opened at the AGM with nominated candidates then proceeding through the newly developed nomination process.

Recommendation

The Board is proposing that the following candidate be re-elected to fill one available position:

Linda Lavarch, nominated for a second term as Director of Volunteering Queensland Inc. As the number of nominated candidates for election as Directors, is equal to or less than the number of vacancies on the Board, the Chair of the AGM recommends and declares that this candidate be duly elected as Director in accordance with her nomination.

Should further information be required, please contact Volunteering Queensland Inc. CEO, Mara Basanovic – T: 07 3002 7600 or E: This email address is being protected from spambots. You need JavaScript enabled to view it.

 


A COVID Safe Environment

Both Volunteering Queensland Inc. and BDO have COVID-19 Safe Venue Management Plans to ensure that guests attending the AGM are kept safe.

We will continually monitor Queensland Health COVID-19 directives, particularly in relation to public gatherings and advise if any changes occur in relation to how the AGM is able to be held.

Please do not attend if you are feeling unwell or have any COVID-19 symptoms, including a cough, fever, sore throat, fatigue, or shortness of breath. We ask all attendees to take responsibility for adhering to physical distancing and any other health directives/ requirements.

 


We Hope You Can Join Us

All AGM information is available on the Volunteering Queensland Inc. website.

If you are unable to access any of the documents referred to, please contact us – T: 07 3002 7600 or E: This email address is being protected from spambots. You need JavaScript enabled to view it. and we will forward them to you.

We look forward to welcoming you to our AGM and Cocktail Reception on Tuesday, 23 November 2021 (3.00pm registration for a 3.30pm start).

To RSVP and provide advice on any dietary requirements please register on the link below or contact us – T: 07 3002 7600 or E: This email address is being protected from spambots. You need JavaScript enabled to view it. by 12:00noon Friday 19 November 2021.

Should you have any other queries or require additional information about the AGM please contact Volunteering Queensland Inc. CEO Mara Basanovic – T: 07 3002 7600 or  E: This email address is being protected from spambots. You need JavaScript enabled to view it..  

Register to attend


After registering, video conference details will be sent 1-2 days prior to the event with additional ZOOM instructions.

If you are unable to attend the AGM, we ask that you kindly submit a signed Proxy Form no later than 12.00noon Monday 22 November 2021.

Submit Proxy Form

 

Jane Hedger

Secretary

Board of Volunteering Queensland Inc.