Notice is given to all Members of a
Special General Meeting to approve
Special Resolutions to convert Volunteering Queensland
from an Incorporated Association to a Company Limited by Guarantee and that
from the date of the conversion to a Company Limited by Guarantee, a new constitution be adopted.
The Special General Meeting will be held
2pm to 2:40pm Wednesday 31 May 2023.
This meeting is to be conducted online via Zoom.
Please join us for our SGM:
Date: 31 May 2023
Time: 2pm – 2:40pm
Location: Online via Zoom
Calling all Members of Volunteering Queensland to approve the Special Resolutions and the adoption of our new consitution.
Your support and approval is important and necessary to help us continue doing our important work as your representative voice advocating, promoting and advancing volunteering in Queensland.
Please find a copy of the new constitution here.
Why the change to a Company Limited by Guarantee?
The incorporated association model was created primarily for use by small not-for-profit organisations operating at a community level.
The strategic and operational aims of Volunteering Queensland have evolved over the past 40 years and its activities, size and financial base have increased.
As the peak body for volunteering in Queensland, Volunteering Queensland has matured and developed from a small to a medium organisation and it is important for Volunteering Queensland to lead by example and honour the intent of an incorporated association and a company limited by guarantee.
Please refer to the FAQs for further responses to questions you may have about Volunteering Queensland’s conversion to a company limited by guarantee.
Special General Meeting business
Agenda
- Welcome, protocals and procedures
- Apologies and Proxies
- President’s Address
- Consideration of Resolutions
- Close of Meeting
Special and General Resolutions to be approved
Special Resolution 1 – Approval of Conversion
IT IS RESOLVED as a special resolution of the Members to convert Volunteering Queensland Inc. from an incorporated association under the Associations Incorporation Act 1981 (Qld) to a company limited by guarantee under the Corporations Act 2001 (Cth).
Special Resolution 2 – Change of Name
IT IS RESOLVED as a special resolution of the Members that from the date of the conversion to a company limited by guarantee, the name of Volunteering Queensland Inc. will be Volunteering Queensland Limited.
Special Resolution 3 – Adoption of Constitution
IT IS RESOLVED as a special resolution of the Members that from the date of the conversion to a company limited by guarantee, the current constitution of Volunteering Queensland Inc. be replaced with the constitution, a copy of which is annexed as Annexure A, which is adopted on incorporation.
Special Resolution 4 – Appointment of Directors
IT IS RESOLVED as a special resolution of the Members that from the date of conversion to a company limited by guarantee, the following persons are appointed as the Directors of the company upon incorporation, subject to having received their consent:
- Brett Johnson
- Jane Hedger
- Peter Tragardh
- Natasha Doherty
- Deborah Nisbet
Ordinary Resolution – Effecting Incorporation
IT IS RESOLVED as an ordinary resolution of the Members that the management committee of Volunteering Queensland Inc. and the Directors of the company on incorporation, are empowered to give effect to the Special Resolutions 1 – 4, including preparation and lodgement of documents and the payment of fees,making application for registration of the company, cancelling the registration of the Volunteering Queensland Inc. as an incorporated association and subject to law, making any consequential amendments to the constitution as required for ASIC, ACNC and ATO approvals.
How you can approve our new constitution
You can do this by either registering for and attending our online Special General Meeting (SGM) 2pm Wednesday 31 May 2023, or by submitting a proxy vote. Links to register for the online meeting or to submit a proxy vote are below.
RSVP and registration
Registrations are now closed.
Proxy
Proxy voting is now closed.
Additional information to note
- A link to join the Special General Meeting will be sent ot you after your registration to attend has been received.
- Voting will be via a simple online poll with instructions provided on the day of the meeting.
- At the SGM Members will be asked to pass five resolutions (four Special and one Ordinary). These resolutions are outlined above.
- For a resolution to be passed, at least three-quarters (75%) of the votes cast by Members present and who are entitled to vote must be in favour of the resolutions. Proxy voting is permitted and, proxies will be managed by the Secretary.
- Your approval of this new constitution is critical and every vote counts. We hope that you will support this positive move forward for Volunteering Queensland.
Further information
The following are provided for the further information of Members.
Frequently asked questions
A list of FAQs has been complied to help inform Members about the new constitution.
The FAQs found here.
Email / Phone
Furthe enquiries are welcome and can be made via
Email: reception@volunteeringqld.org.au
Phone: 07 3002 7600 / 0413 310 320
We hope you will join us
Thank you,
Jane Hedger
Secretary, Board of Volunteering Queensland Inc.